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Are you curious about what the qualified business income deduction (QBI) is and whether or not you can take advantage of it? If so, this article will provide an in-depth overview of the QBI deduction and answer the fundamental question: “Can I claim it?”

Given its complicated nature, understanding how to maximize your tax deductions on business income with the QBI deduction should be a top priority for anyone who is self-employed.

Learn all about it here, from what qualifies as eligible business income to when you can use this deduction and more. Let’s dive in!

What is the Qualified Business Income Deduction?

The Qualified Business Income Deduction (QBI) is a recently established tax deduction allowing businesses to deduct as much as 20% of their earnings. This deduction applies to sole proprietorships, partnerships, S corporations, certain trusts, and estates.

The QBI was introduced under the Tax Cuts and Jobs Act of 2017, which sought to provide tax relief for businesses and individuals by reducing income taxes and introducing other incentives.

The QBI has helped to promote business investment and stimulate economic growth throughout the United States.

How Does it Work?

The Qualified Business Income Deduction (QBI) is a great benefit for small business owners, providing the opportunity to deduct up to 20% of their earnings.

This deduction can be used to reduce your taxable income and thus lower your overall tax liability. Here’s a breakdown of exactly how the QBI works:

  • Eligibility: The QBI applies to sole proprietorships, partnerships, S corporations, certain trusts, and estates.
  • Income Limits: The deduction is limited to businesses with taxable income under $170,050 for single filers or $340,100 for joint filers.
  • Types of Income: The QBI applies to business income from activities such as trade or business activities in which individuals are not materially participating.
  • Amounts Deducted: Businesses are able to deduct up to 20% of their earnings, with certain exceptions such as certain publicly traded partnerships.

qualified business income deduction

Which Business Types Can Claim the QBI Deduction?

The QBI deduction is for any specified service trade or business (SSTB) with taxable income under the specified limits. Let’s take a look at the business types that can claim this deduction:

Sole Proprietorships

A sole proprietorship is a business owned and operated by one individual. This type of business does not require registration and can be established in most states with little to no paperwork.

Partnerships

Partnerships are businesses owned by two or more individuals. This type of business is generally easier to set up and manage than a corporation.

S Corporations

An S Corporation is a type of business entity that offers limited liability protection to its owners, as well as certain tax benefits.

Certain Trusts and Estates

A trust is an entity that controls and manages assets for the benefit of a third party. An estate is the legal entity created when an individual dies, which includes their assets and liabilities.

Business Entity Can they claim QBI Deduction? Notes
Sole Proprietorship Yes The deduction is claimed on the individual owner’s tax return.
Partnership Yes Each partner can claim their share of the QBI deduction on their individual tax returns.
S Corporation Yes The shareholders can claim their share of the QBI deduction on their individual tax returns.
Certain Trusts and Estates Yes QBI deductions can be taken on the trust or estate’s return if the income is retained, or on the beneficiary’s return if the income is distributed.

Tax Limits and Taxable Income

Your personal tax return determines whether you’re eligible for the QBI deduction, as well as how much of it you can claim.

The tax limits and taxable income limits vary based on filing status and other factors. Here are two tables on taxable income limits for 2022 and 2023:

Filing status Overall Taxable Income Limitation Available deduction
Single Less than $170,050 20%
Single $170,050 to 220,050 Partial deduction for SSTBs
Single More than $220,050 No deduction for SSTBs
Married Filing Jointly Less than $340,100 20% deduction
Married Filing Jointly $340,100 to $440,100 Partial deduction for SSTBs
Married Filing Jointly More than $440,100 No deduction for SSTBs
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Filing status Overall Taxable Income Limitation Available deduction
Single Less than $182,100 20%
Single $182,100 to 232,100 Partial deduction for SSTBs
Single More than $232,100 No deduction for SSTBs
Married Filing Jointly Less than $364,200 20% deduction
Married Filing Jointly $364,200 to $464,200 Partial deduction for SSTBs
Married Filing Jointly More than $464,200 No deduction for SSTBs

What is Not Included in Qualified Business Income?

Qualified Business Income is a valuable deduction that may reduce the amount of taxes owed when filing.

However, there are certain items and types of income which may not qualify for this deduction. These include:

  • Income from passive activities – Passive activities refer to those where the taxpayer does not materially participate in the business such as rental income or investments.
  • Non-trade or non-business related income – This includes items such as interest or dividend income, capital gains, alimony received, certain gambling winnings, and other non-business related sources.
  • Reasonable compensation – Reasonable compensation from an S Corporation is excluded from QBI, but allocated expenses such as health insurance and retirement contributions can be deducted from QBI to offset tax liability.
  • Guaranteed payments for services rendered – If a partner provides services to a partnership or LLC, any guaranteed payments they receive are considered to be W-2 income and do not qualify for the QBI deduction.
  • Capital gains – Capital gains are profits made on the sale of investments such as stocks and bonds. These profits also do not qualify for the QBI deduction.

What is Not Included in Qualified Business Income?

Limitations of the QBI Deduction

The QBI deduction may offer considerable tax savings to businesses, but there are certain limitations that can restrict the amount of savings realized through this deduction. Below are a few of the major limitations:

Wage limitation

Higher earners, meaning those with incomes over $170,050 for single individuals or $340,100 for married filing jointly, may be subject to wage limitation restrictions which can reduce or eliminate QBI deduction eligibility.

20% cap

Generally speaking, the QBI deduction does not exceed 20% of qualified business income. While this is generally beneficial for businesses and self-employed individuals, it also means there’s a limit to the amount that can be deducted from taxable income.

Be sure to research how to file self-employment taxes as well as the best tax software for self-employed to make sure you’re paying your correct self-employment tax. Your state might not have one.

Aggregation requirements

The IRS requires certain trades or businesses to combine their incomes when taking advantage of the QBI deduction in an effort to prevent overstating deductions.

This includes multiple entities owned by one joint return filer as well as a partnership and S corporation owned by the same individual.

Employment rules

Employers offering employee benefits such as health insurance and retirement plans may have more complex rules around who qualifies for deductible wages as they relate to the QBI deduction.

Understanding these rules is vital in order to make sure eligible employees are given access to these benefits while staying compliant with IRS regulations.

How is the QBI Deduction Calculated?

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image: keepertax
Calculating the Qualified Business Income (QBI) deduction is not a particularly difficult process, but it’s important to make sure the calculation is done accurately in order to maximize savings. Here’s an overview of how it can be calculated:

Determine net income

The first step is to calculate the net income of the business by subtracting allowable deductions from gross income. This includes costs such as labor, cost of goods sold, and any other expenses related to running the business. Make sure to learn about the standard deduction 2022.

Subtract for depreciation, amortization, and depletion

Once net income has been determined, specific items such as depreciation and amortization need to be subtracted from this amount in order to arrive at a new figure referred to as “Qualified Business Income.”

Calculate taxable income without QBI deduction

To get total taxable income without taking advantage of the QBI deduction, subtract QBI from net income, then determine taxable income using normal methods.

Calculate taxable income with QBI deduction

To calculate taxable income with the QBI deduction applied, simply subtract 20% of qualified business income from total taxable income before adding on taxes owed on other forms of non-business related incomes such as capital gains or alimony received.

How to Claim the Qualified Business Income Deduction

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Claiming the Qualified Business Income (QBI) deduction can significantly reduce your tax burden, but it requires careful attention to detail and adherence to IRS guidelines. Here’s a step-by-step guide to help you navigate the process:

Step 1. Start with Form 1040

Start with Form 1040, the backbone of your tax return. This form captures your overall income, including wages, dividends, and, of course, business income.

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Filling out Form 1040 helps determine your base taxable income before taking the QBI deduction into consideration. It’s essential to accurately report all income streams here, as they collectively determine your eligibility for the QBI deduction.

Here’s a breakdown of its key points:

  1. Purpose of Form 1040: Form 1040 is used to calculate your base taxable income. This is the starting point before applying any specific deductions, including the QBI.
  2. Accuracy in Reporting All Income: The form requires you to report all income streams, not just business income. The comprehensive income reported on Form 1040 impacts your eligibility for the QBI deduction.
  3. Inclusion of Various Income Types: Besides your business income, it’s crucial to include all other income types. This can include capital gains (profits from the sale of property or investments), alimony received (if applicable), and any other income sources. These additional income streams contribute to your overall taxable income, which is a factor in determining your eligibility and the amount you can claim for the QBI deduction.
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Step 2. Fill out Schedules C & SE

Depending on the type of business you own, you may need to fill out additional forms such as Schedules C and SE which detail your income from self-employment and any related expenses. Schedule C

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is used to report income from an unincorporated business, while Schedule SE

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is used for self-employment earnings. Make sure nondeductible expenses such as home office expenses aren’t included on these forms.

Key Considerations

  • Non-Deductible Expenses: Be mindful of expenses that are not deductible on these forms. For instance, personal home office expenses must meet specific IRS criteria to be deductible. Make sure to differentiate between personal and business expenses clearly.
  • Accuracy is Crucial: Inaccuracies in reporting income or expenses on Schedules C and SE can lead to errors in your QBI deduction calculation. Ensure that all entries are accurate and backed by documentation.
  • Consulting a Professional: Given the complexities of tax laws and the potential for nuanced situations in your business finances, consulting with a tax professional can be very beneficial. They can provide guidance on what can and cannot be deducted and help ensure that your forms are filled out correctly.

By thoroughly and accurately completing Schedules C and SE, you lay the groundwork for calculating your QBI deduction correctly. This step is crucial in ensuring you take full advantage of the tax benefits available to you as a self-employed individual. Remember, the more precise your inputs on these forms, the more accurate your QBI deduction calculation will be.

Step 3. Calculate net income

Once all relevant forms have been filled out, total net income can be calculated by subtracting allowable deductions from gross income on Schedule C or SE. You’ll want to make sure you include all relevant deductions, such as labor costs and cost of goods sold.

Guide to ensure accuracy in calculating net income

Calculating your net income is a pivotal step in claiming the Qualified Business Income Deduction. Here’s a detailed guide to ensure accuracy in this process:

Understanding Gross Income

  • Definition: Gross income is the total amount your business earned before any deductions are applied. This includes all revenue streams such as sales, services, returns, allowances, and any other income.
  • Where to Find It: On Schedule C, your gross income is reported at the top of the form, reflecting the total income from your business operations.

Identifying Allowable Deductions

  • Types of Deductions: Allowable deductions encompass a range of business expenses. These can include labor costs (like wages paid to employees), cost of goods sold (COGS), office supplies, travel expenses, advertising costs, and other necessary business expenses.
  • Criteria for Deductions: To be deductible, expenses must be both ordinary (common and accepted in your field of business) and necessary (helpful and appropriate for your business). Ensure each expense meets these criteria.

Calculating Net Income

  • Subtracting Deductions from Gross Income: On Schedule C, subtract your total business expenses from your gross income. This calculation yields your net business income, which is the figure you’ll use for further QBI calculations.
  • Importance of Accuracy: It’s crucial to be thorough and precise in this calculation. Underreporting income or overstating deductions can lead to inaccuracies in your QBI deduction and potentially invite scrutiny from the IRS.

Special Considerations

  • Personal vs. Business Expenses: Be vigilant in separating personal expenses from business expenses. Only business-related expenses should be included in your calculations.
  • Documentation: Keep detailed records and receipts of all expenses. This documentation is essential not only for accurate calculation but also as proof in case of an IRS audit.
  • Professional Advice: Consulting a tax professional can be very helpful, especially if your business has complex expenses or you’re unsure about specific deductions.

Review and Double-Check

  • Revisit Calculations: After calculating your net income, review it to ensure all figures are accurate and all relevant expenses have been included.
  • Cross-Referencing: Compare your net income with your financial records and bank statements to ensure consistency.

Step 4. Complete Form 8995

Form 8995

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Details qualified business income and will help calculate eligibility for the QBI deduction and how much can be deducted. To fill out the form, you’ll need to enter total net income from Step 3, as well as any special deductions such as depreciation, amortization, or depletion.

Step 5. File tax return

Finally, after all of the required forms are completed, you can file your tax return. Here is a breakdown of the key steps to take:

A. Finalizing Your Tax Forms

  • Complete All Necessary Forms: Ensure that all forms related to your business income, including Schedule C, Schedule SE, and Form 8995 for the QBI deduction, are thoroughly completed.
  • Review for Accuracy: Double-check all entries on these forms for accuracy. Ensure that income, deductions, and the QBI calculation are correctly reported.

B. Assembling Your Tax Return

  • Attach Form 8995: Form 8995, which details your QBI deduction, should be attached to your tax return. This form is vital as it communicates to the IRS that you are claiming the QBI deduction.
  • Organize Supporting Documentation: While not required to be submitted, it’s essential to have all relevant documentation organized and readily available. This includes records of income, expenses, and any calculations related to your QBI deduction.
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C. Filing the Tax Return

  • Choose Your Filing Method: You can file your taxes electronically or by mail. Electronic filing is generally faster, more secure, and offers quicker confirmation that the IRS has received your return.
  • Use Trusted Tax Software or a Professional: If you choose to file electronically, you can use IRS-approved tax software. For added confidence, consider using a qualified tax professional who can ensure that your return is accurate and compliant with the latest tax laws and regulations.

D. Seeking Professional Advice

  • Consult a Tax Professional: Tax laws are complex and frequently change. Consulting a tax professional can provide you with tailored advice and peace of mind, ensuring that your tax return, including the QBI deduction, is prepared correctly.
  • Tax Planning for the Future: A tax professional can also assist in tax planning for future years, helping you make informed decisions to increase your QBI deduction in the following years.

E. After Filing

  • Keep Records: Retain copies of your tax return and all supporting documents for at least three years. These records are crucial in the event of an IRS audit.
  • Monitor for IRS Communication: After filing, watch for any communication from the IRS. If there are questions or additional information is required, respond promptly to avoid delays or complications.

F. Understanding Your Tax Liability

  • Review Your Return for Insights: Once your return is filed, review it to understand your tax liability and how the QBI deduction impacted your taxes.
  • Plan for Next Year: Use this information to plan for the next tax year, considering any changes in your business that might affect your QBI deduction.

QBI Deduction Example

Let’s look at a concrete example of how the qualified business income deduction (QBI) works in practice. Imagine a married filing jointly couple who earned $200,000 in taxable income from their business. Assuming all other criteria are met, they will be eligible for the QBI deduction and can deduct up to 20% of their earnings, or $40,000. This means the couple would only end up paying taxes on the remaining $160,000.

The Bottom Line

The qualified business income deduction is a complex tax break that has the potential to save you a lot of money, but it comes with a lot of rules and restrictions.

This article has provided an overview of the QBI deduction and some of the key considerations you need to take into account when determining if you’re eligible.

By doing your research and staying up to date on tax laws, you can make sure that you are taking full advantage of this valuable deduction. When in doubt, consult with a tax professional or follow the free tax advice the IRS provides on its website.

QBI deduction reduce

What does the QBI deduction reduce?

The qualified business income deduction (QBI) reduces taxable income and can help lower the overall amount you have to pay in taxes. By reducing your taxable income, the QBI deduction can effectively reduce your tax liability.

Can you claim qualified business income deductions on your rental property?

Yes, it is possible to claim the qualified business income deduction (QBI) on rental properties if they meet certain criteria.

To qualify for the QBI deduction, the property must be used in a trade or business and generate income. The rental activity must also be performed with some regularity and consistency, meaning that it is not just an occasional or incidental activity.

Finally, you must be actively involved in managing the rental property in order to be eligible for the deduction.

Is interest income included in the qualified business income tax deduction?

No, interest income is not eligible for the qualified business income deduction (QBI). The QBI deduction is intended to reduce the taxable income of businesses that meet certain criteria, such as being engaged in a trade or business with regularity and consistency and actively managed by the taxpayer.

Interest income, however, does not qualify as business income under this criteria and cannot be included in the QBI deduction.

qualified business income deduction

Who Cannot take the QBI deduction?

Generally, anyone who meets the criteria outlined above can take the QBI. This includes individuals, trusts, and estates as well as pass-through businesses such as partnerships and LLCs.

However, there are certain taxpayers who are not eligible to receive the QBI deduction. These include specified service trades or businesses (SSTBs), qualified joint ventures, C corporations, certain single-member LLCs, and taxpayers excluded from claiming this deduction under the foreign or possession of income provisions.

Who qualifies for the 20% pass-through deduction?

In order to qualify for the 20% pass-through deduction, you must meet several criteria, including the following:

  • Business Structure: Only entities structured as a sole proprietorship, partnership, S corporation, or an LLC treated as a sole proprietorship or partnership for tax purposes qualify. C corporations do not qualify for the deduction.
  • Qualified Business Income: To qualify, the income must be from a U.S. trade or business. Qualified business income includes the net amount of income, gain, deduction, and loss from any qualified trade or business. Importantly, it doesn’t include investment-related income, wages, or reasonable compensation received by shareholders of S corporations or partners in a partnership.
  • Taxpayer’s Taxable Income: The taxpayer’s taxable income must not exceed certain thresholds, which for the tax year 2021, is $164,900 for single filers and $329,800 for joint filers. If taxable income is above these thresholds, the amount of the QBI deduction may be limited or phased out. These thresholds are adjusted annually for inflation.
  • Type of Business: For taxpayers with income above the threshold, the deduction may be limited or not available at all if the business is a specified service trade or business (SSTB). SSTBs include businesses in the fields of law, health, consulting, athletics, financial services, and any business where the principal asset is the reputation or skill of one or more of its employees or owners.
  • W-2 Wages and Capital Limitations: For taxpayers with taxable income above the threshold, the deduction is subject to a limit that’s the greater of 50% of W-2 wages paid by the business or 25% of W-2 wages plus 2.5% of the unadjusted basis immediately after acquisition of all qualified property (tangible property subject to depreciation used in the business).

As the above points illustrate, the 20% pass-through deduction is complex and depends on various factors. It’s recommended that individuals consult with a tax professional to ensure they fully understand these rules and how they apply to their specific circumstances.

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